Standard Operating Procedures

Revised June, 2015
  1. Each member shall comply with all applicable Federal Aviation Regulations (FARs), and Badgerland Aero Club (the “Club”) by-laws and operating rules.
  2. No one other than a club member may act as pilot-in-command (PIC) of a club aircraft except a member's qualified certified flight instructor (CFI). A member may receive dual flight instruction from a CFI in a Club aircraft in order to meet Club requirements.
  3. No club member may act as PIC of a Club aircraft unless he/she:
    1. possesses a current and valid medical and flight review as required by FARs.
    2. has received a check ride and a written approval from a CFI in the same make and model aircraft. A logbook entry showing the satisfactory completion of a check ride must exist for each Club plane to be flown.
    3. has completed a checkout with a CFI, and a new member checkout form is filed with the Club’s Vice President. In addition to a flight check, checkouts will include instructions on reporting oil change due dates and maintenance issues to Maintenance Officers, pre-heat requirements, billing log sheet completion, fueling requirements, and any other information appearing on the club member checkout form.
    4. if the aircraft is the Cessna Skyhawk:
      1. has logged a flight in a Single Engine Land Airplane within the last 120 days.
      2. has logged PIC time in a Skyhawk in the last year.
    5. if the aircraft is the Piper Arrow:
      1. has a Private, Commercial or ATP certificate.
      2. has at least 100 hours total logged flight time.
      3. has logged 10 hours in an Arrow. (Note: If total logged time in retractable gear aircraft is at least 50 hours; only 5 must be in an Arrow. If total logged time is at least 500 hours, and 100 or more are in retractable gear aircraft; only 1 must be in an Arrow.)
      4. has logged at least 3 hours in an Arrow in the last 180 days or has logged a satisfactory checkout from a CFI in an Arrow within the last 45 days.
  4. All members must keep the Vice President informed of:
    1. FAA medical and flight review status,
    2. any alcohol- or drug-related traffic violations and/or any aircraft accidents that they have had in the past 36 months, and
    3. flight time in non-Club aircraft used for Club recency requirements.
    The Vice President will request updates to this information as required. Members who do not respond to a request within 60 days are not allowed to fly the Club’s aircraft.
  5. All aircraft must be properly signed out before they can be flown. The following sign-out procedures shall apply:
    1. Aircraft are scheduled on-line, Wisconsin Aviation can also schedule aircraft for you using this system if you call the east ramp at 608-249-2189 (front desk) or 608-268-5005 (flight school).
    2. You may reserve only one plane during any given time period. Reserve the plane only for the time period that you expect to use it.
    3. You may have only two advanced reservations on the reservation log at any one time. Only one of these reservations may be a remain-over-night (RON) trip. Note: An advanced reservation is defined as a reservation for an intended flight on the following day or later.
    4. RON trips may not extend beyond ten days. (See paragraph h.)
    5. Prior to taking an airplane on a RON trip lasting more than 3 days or taking it outside the continental limits of the United States, members must consult with the appropriate Maintenance Officer. This is to assure the maintenance and legal status of the aircraft.
    6. When it becomes evident that your planned departure or arrival time needs to be changed, please do so at the earliest opportunity. Your reservation is invalid and may be reassigned if you are: 1) more than 30 minutes late for a reservation of 3 hours or less, or 2) more than 1 hour late for a reservation of more than 3 hours.
    7. Cancel your reservations as soon as you are aware that you will not be using the airplane. This allows others to plan their activities.
    8. Upon receipt of a written petition, the Board of Directors may grant exceptions to the above rules.
  6. Aircraft that are hangared on the south ramp at MSN should be operated from the south ramp. They should not be towed to the east ramp.
  7. Prior to any flight the following must occur:
    1. You must meet the requirements of paragraphs 1 through 7 above.
    2. A preflight inspection, including assurance of adequate fuel and oil, must be completed.
    3. Unless its Tanis heater is properly kept plugged in, all aircraft must be pre-heated when the outside temperature and/or oil temperature is 20 degrees F. or below. Preheat costs are the responsibility of the member. Do not charge pre-heat costs to the club.
  8. Except in an emergency, no landings are to be made at any place other than an approved airfield.
  9. Touch-and-goes are prohibited in the Piper Arrow.
  10. No person may operate a Club plane for hire. However, expenses may be shared.
  11. The aircraft engine must be shut down while loading or unloading passengers.
  12. Upon termination of flight the following must occur:
    1. Complete the billing log sheet and comply with the several items thereon. Should you deem an aircraft un-airworthy, leave an appropriate warning on the throttle handle and notify the Maintenance Officer, or if unavailable, another board member, of the problem. Also, notify any members who have reserved the aircraft that day of the situation.
    2. Lock the aircraft and, if at MSN, contact Wisconsin Aviation to arrange to have the aircraft refueled and hangared.
    3. If the aircraft is stored on a ramp (not hangared), properly tie it down and install gust lock and windshield screen. During bird-nesting season, install intake covers. As weather requires, install pitot cover.
    4. Take out all your trash. Pilots are reminded to gather all personal possessions and leave the plane in a clean presentable state.
  13. Maintenance: Report any aircraft problem or damage, caused or observed, to the Maintenance Officer or if unavailable, another board member, as soon as possible. a) Club insurance contains a $300 deductible for damage done to the aircraft. The member responsible for causing the damage will be billed for the deductible.
    1. The club member in charge of the plane at the time of damage is responsible for its return to home base.
    2. The Maintenance Officer must approve all maintenance and repairs. When away from the local area, emergency repairs, not to exceed $100.00, may be made without approval. Emergency repairs exceeding $100.00 requires a board member’s approval.
    3. No member may make a mechanical or electrical modification, alteration, or attachment to any club aircraft whether internal or external. (Plug-in devices such as intercoms are permitted.)
    4. Maintenance Officers are responsible to see that oil is changed in each aircraft at the required intervals. Plane billings sheets indicate when oil change is due. It is the member’s responsibility to inform the Maintenance Officer when the plane is within 2 hours of that figure.
  14. Billing: Club statements are sent monthly and include a billing period from the 26th of the previous month through the 25th of the current month. Club members are expected to settle their accounts prior to the 25th of the month following the billing period. Receipts must be provided to the Treasurer to receive credit for fuel, oil, etc., expenses incurred at locations other than those normally used by the club.
    1. Should a member take an airplane out of town over the 25th of any month, he/she must make arrangements to get the time sheets to the Treasurer prior to leaving town. Time sheets must not leave town with the aircraft.
    2. Payment received by the Treasurer after the 25th of the month following the billing period will be subject to a $10.00 surcharge. Each additional, subsequent, month that the balance has not been reduced to zero, the member's account will be charged an additional $10.00. (Example: your flying costs for January are due on or before the 25th of February, and if they are not paid until the 30th of April you would be subject to late payment penalties of $10.00 for February, $20.00 for March and $30.00 for April which comes to a total of $60.00)
    3. Any member who has a past due account of over $500, or whose account is past due by two or more consecutive months, is not allowed to fly club aircraft until his/her account is settled in full. The club permits the membership to pre-pay flying costs. Contact the Treasurer for additional information and benefits of pre-payment. Interest will not be paid on any amount exceeding $2500.